Accounting
Log in to your url and select accounting module to access your restaurant accounting.
An Accounting Dashboard is an overview of your restaurant's sales performance on a particular date or date range.
Select the restaurant name and choose the date to generate dashboard values.
- Trade Payable
Amounts the restaurant owes to its suppliers for goods and services purchased on credit. - Other PayableOther Payable includes all other short-term liabilities that are not related to trade creditors.
- Trade ReceivableTrade Receivable refers to the amounts owed to the restaurant by its customers for goods and services provided on credit.
- Other ReceivableOther Receivable includes all other amounts the restaurant is owed that are not related to trade sales.
- Bank & CashBank & Cash refers to the liquid assets held by the restaurant in the form of physical cash and balances in bank accounts.
- Income and ExpensesIncome and Expenses cover all the revenue generated and costs incurred by the restaurant during its operations.
Payable refers to any amounts the restaurant owes to external entities, typically for goods or services provided.
Vendors are suppliers who provide goods and services to the restaurant. Users can create, edit, delete, and inactivate vendors as needed.
- CreatePayableSelect Vendors from dropdownAdd NewComplete all the necessary fieldsSave to store the new vendor details
- ViewPayableSelect Vendors from dropdownSelect Vendor Name You wish to view
- EditPayableSelect Vendors from dropdownSelect Vendor Name You wish to editEdit Make all the necessary changesSave to store the updated information
- DeletePayableSelect Vendors from dropdownSelect Vendor Name You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
- InactivePayableSelect Vendors from dropdownSelect Vendor Name You wish to inactiveClick three dot and select Inactive from dropdownA pop-up will appear on screen, now click OK
Bills are invoices issued by vendors detailing the amount owed for goods or services provided. These documents specify the quantity, price, total amount due and payment terms. Users can manage bills by creating, editing, deleting, and duplicating them as necessary.
- CreatePayableSelect Bills from dropdownAdd NewComplete all the necessary fieldsSave to store the new bill details
- ViewPayableSelect Bills from dropdownSelect Bill Number You wish to view
- EditPayableSelect Bills from dropdownSelect Bill Number You wish to editEdit Make all the necessary changesSave to store the updated information
- DeletePayableSelect Bills from dropdownSelect Bill Number You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
- DuplicatePayableSelect Bills from dropdownSelect Bill Number You wish to duplicteClick three dot and select Duplicate from dropdownA pop-up will appear on screen, now click OK
Credit notes are issued by vendors to the restaurant to correct any previous overcharges or errors in the original bills. They may also be issued if goods are returned or if there are discrepancies in the delivered items. Users can create, edit, delete, and e-mail credit notes as needed.
- CreatePayableSelect Credit Notes from dropdownAdd NewComplete all the necessary fieldsSave to store the new credit note details
- ViewPayableSelect Credit Notes from dropdownSelect C.N Number You wish to view
- EditPayableSelect Credit Notes from dropdownSelect C.N Number You wish to editEdit Make all the necessary changesSave to store the updated information
- DeletePayableSelect Credit Notes from dropdownSelect C.N Number You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
- E-mailPayableSelect Credit Notes from dropdownSelect C.N Number You wish to Email
- DuplicatePayableSelect Credit Notes from dropdownSelect C.N Number You wish to duplicateClick three dot and select Duplicate from dropdownA pop-up will appear on screen, now click OK
Vendor payments are the actual transactions made by the restaurant to settle outstanding bills. Users can manage vendor payments by creating, editing, deleting, and inactivating them as necessary.
- CreatePayableSelect Vendor Payments from dropdownAdd NewComplete all the necessary fieldsSave to store the new vendor payment details
- ViewPayableSelect Vendor Payments from dropdownSelect Payment No You wish to view
- EditPayableSelect Vendor Payments from dropdownSelect Payment No You wish to editEdit Make all the necessary changesSave to store the updated information
- DeletePayableSelect Vendor Payments from dropdownSelect Payment No You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
- InactivePayableSelect Vendor Payments from dropdownSelect Payment no You wish to inactiveClick three dot and select Inactive from dropdownA pop-up will appear on screen, now click OK
- E-mailPayableSelect Vendor Payments from dropdownSelect Payment No You wish to Email
Receivable refers to the amounts owed to the restaurant by its customers or other entities. These receivables are part of the restaurant's accounts receivable (AR) and represent short-term assets that are expected to be converted into revenue.
Point of Sale (POS) pending transactions refer to sales that have been processed but not yet settled or fully recorded in the accounting system.
Point of Sale (POS) settlement involves the process of finalizing and recording pending transactions. This includes ensuring that all authorized credit card transactions are completed, cash sales are accounted for, online merchants' payments are settled and any discrepancies are resolved. Users can create, edit, delete, and post as needed.
- CreateReceivableSelect POS Settlements from dropdownAdd NewComplete all the necessary fieldsSave to store the new POS Settlement details
- ViewReceivableSelect POS Settlements from dropdownSelect Settlement No You wish to view
- EditReceivableSelect POS Settlements from dropdownSelect Settlement No You wish to editEdit Make all the necessary changesSave to store the updated information
- DeleteReceivableSelect POS Settlements from dropdownSelect Settlement No You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
In accounting, two fundamental elements are journal entries and the chart of accounts. These elements are crucial for maintaining accurate financial records and ensuring proper financial management.
Systematically record all financial transactions in chronological order. Each journal entry affects at least two accounts, reflecting the double-entry accounting principle where every debit has a corresponding credit. Users can create, edit, delete, and duplicate as needed.
- CreateAccountingSelect Journal Entries from dropdownAdd NewComplete all the necessary fieldsSave to store the new journal details
- ViewAccountingSelect Journal Entries from dropdownSelect Journal No You wish to view
- EditAccountingSelect Bills from dropdownSelect Journal No You wish to editEdit Make all the necessary changesSave to store the updated information
- DeleteAccountingSelect Journal Entries from dropdownSelect Journal No You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
- DuplicateAccountingSelect Journal Entries from dropdownSelect Journal No You wish to duplicteClick three dot and select Duplicate from dropdownA pop-up will appear on screen, now click OK
The chart of accounts (COA) is an organised list of all accounts used in the restaurant’s accounting system. It categorises accounts into groups, making it easier to track and report financial transactions. Users can create, edit, delete, and inactivate as needed.
- CreateAccountingSelect Chart Of Accounts from dropdownAdd NewComplete all the necessary fieldsSave to store the new account details
- ViewAccountingSelect Chart Of Accounts from dropdownSelect Account Name You wish to view
- EditAccountingSelect Chart Of Accounts from dropdownSelect Account Name You wish to editEdit Make all the necessary changesSave to store the updated information
- DeleteAccountingSelect Chart Of Accounts from dropdownSelect Account Name You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
- InactiveAccountingSelect Chart Of Accounts from dropdownSelect Account Name You wish to duplicteClick three dot and select Duplicate from dropdownA pop-up will appear on screen, now click OK
Banking refers to the management of all financial transactions that involve the restaurant's bank accounts. This includes handling incoming funds, such as sales revenue, and outgoing payments, such as vendor payments and expenses.
It involves monitoring and managing the flow of money into and out of the restaurant’s bank accounts. This ensures that the restaurant maintains sufficient funds to cover its obligations, optimizes its cash flow, and keeps accurate financial records. User can add bank.
- Add BankBankingSelect Overview from dropdownAdd BankComplete all the necessary fieldsSave to store the new bank details
- EditBankingSelect Overview from dropdownSelect Account Detail You wish to editEdit Make all the necessary changesSave to store the updated information
- DeleteBankingSelect Overview from dropdownSelect Account Detail You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
- ActiveBankingSelect Overview from dropdownSelect Account Detail You wish to activeClick three dot and select Active from dropdownA pop-up will appear on screen, now click OK
- InactiveBankingSelect Overview from dropdownSelect Account Detail You wish to inactiveClick three dot and select Inactive from dropdownA pop-up will appear on screen, now click OK
- ReconcileBankingSelect Overview from dropdownSelect Account Detail You wish to reconcileClick three dot and select Inactive from dropdownNow Initiate ReconciliationComplete all the necessary fields And Start Reconciliation
Point of Sale (POS) settlement involves the process of finalizing and recording pending transactions. This includes ensuring that all authorized credit card transactions are completed, cash sales are accounted for, online merchants' payments are settled and any discrepancies are resolved. Users can create, edit, delete, and post as needed.
- CreateBankingSelect POS Settlements from dropdownAdd NewComplete all the necessary fieldsSave to store the new POS Settlement details
- ViewBankingSelect POS Settlements from dropdownSelect Settlement No You wish to view
- EditBankingSelect POS Settlements from dropdownSelect Settlement No You wish to editEdit Make all the necessary changesSave to store the updated information
- DeleteBankingSelect POS Settlements from dropdownSelect Settlement No You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
- PostBankingSelect POS Settlements from dropdownSelect Settlement No You wish to PostAnd Post
Vendor payments are the actual transactions made by the restaurant to settle outstanding bills. Users can manage vendor payments by creating, editing, deleting, and inactivating them as necessary.
- CreateBankingSelect Vendor Payments from dropdownAdd NewComplete all the necessary fieldsSave to store the new vendor payment details
- ViewBankingSelect Vendor Payments from dropdownSelect Payment No You wish to view
- EditBankingSelect Vendor Payments from dropdownSelect Payment No You wish to editEdit Make all the necessary changesSave to store the updated information
- DeleteBankingSelect Vendor Payments from dropdownSelect Payment No You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
- InactiveBankingSelect Vendor Payments from dropdownSelect Payment no You wish to inactiveClick three dot and select Inactive from dropdownA pop-up will appear on screen, now click OK
- E-mailBankingSelect Vendor Payments from dropdownSelect Payment No You wish to Email
Expenses refer to all other outflows of cash required to run the restaurant. Users can create, edit, delete, and duplicate as needed.
- CreateBankingSelect Expenses from dropdownAdd NewComplete all the necessary fieldsSave to store the new expense details
- ViewBankingSelect Expenses from dropdownSelect Expense Account You wish to view
- EditBankingSelect Expenses from dropdownSelect Expense Account You wish to editEdit Make all the necessary changesSave to store the updated information
- DeleteBankingSelect Expenses from dropdownSelect Expense Account You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
- DuplicateBankingSelect Expenses from dropdownSelect Expense Account You wish to duplicateClick three dot and select Duplicate from dropdownA pop-up will appear on screen, now click OK
Reports refer to various financial statements and summaries that provide insights into the restaurant's financial performance and position. These reports help in decision-making, financial planning, and ensuring regulatory compliance.
Accounts transactions report details all financial activities within the restaurant's accounting system. To generate the report, select the desired period, branch, and specific accounts you wish to review
The trial balance is a summary of all ledger accounts and their balances at a specific point in time. It ensures that total debits equal total credits, indicating that the books are balanced. To generate the report, select the date and branch you wish to review.
The income statement, also known as the profit and loss statement, shows the restaurant's revenues and expenses over a specific period. To generate the report, select the date and branch you wish to review.
The balancesheet provides a snapshot of the restaurant’s financial position at a specific point in time. To generate the report, select the date and branch you wish to review.
The vendor summary report provides an overview of transactions with each vendor. To generate the report, select the desired period, branch, and specific vendor you wish to review.
The purchase bills report details all bills received from vendors for goods and services. To generate the report, select the desired period, branch, and specific vendor you wish to review.
Setup refers to the configuration of various accounting features and systems to ensure accurate and efficient financial tracking and reporting.
Payment term involves defining the conditions under which payments to vendors and from customers are to be made. Users can create, edit, and delete as needed.
- CreateSetupPayment TermsAdd NewComplete all the necessary fieldsSave to store the new expense details
- ViewSetupPayment TermsSelect Name You wish to view
- EditSetupPayment TermsSelect Name You wish to editEdit Make all the necessary changesSave to store the updated information
- DeleteSetupPayment TermsSelect Name You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
Journal setup refers to configuring how journal entries are recorded in the accounting system. Users can create, edit, delete, and duplicate as needed.
- CreateSetupJournalAdd NewComplete all the necessary fieldsSave to store the new journal details
- ViewSetupJournalSelect Name You wish to view
- EditSetupJournalSelect Name You wish to editEdit Make all the necessary changesSave to store the updated information
- DeleteSetupJournalSelect Name You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
Financial year setup involves defining the fiscal year for the restaurant’s accounting cycle. Users can create, edit, and delete as needed.
- CreateSetupFinancial YearAdd NewComplete all the necessary fieldsSave to store the new Financial Year details
- ViewSetupFinancial YearSelect Name You wish to view
- EditSetupFinancial YearSelect Name You wish to editEdit Make all the necessary changesSave to store the updated information
- DeleteSetupFinancial YearcSelect Name You wish to deleteClick three dot and select Delete from dropdownA pop-up will appear on screen, now click OK
Miscellaneous setup encompasses other configurations that support the restaurant’s accounting processes.
